Rushmore Construction Group

Staff Accountant/Bookkeeper

Location: Remote

Type: Contract | Hourly | Remote

Pay: $8 - $14 USD per hour, commensurate with experience

About the Role

Rushmore Construction Group and its affiliated entities, including a portfolio of rental properties and other partner-owned lines of business, are seeking an outsourced bookkeeper/accountant. This is a newly created, full-scope role for an experienced construction/real estate accounting professional, ideally a licensed CPA, who can own day-to-day bookkeeping, cash management, recurring financial reporting, and light tax filing work across multiple entities.

For the first several months, you will work alongside our current outside accounting provider to learn our existing chart of accounts, cost-code structure, and WIP methodology before taking full ownership of the function.

This is a hands-on, build-it role rather than a seat in an established accounting department. Many of the systems and processes for this side of the business do not exist yet, so you will be building workflows and structure as you go, not just maintaining someone else's. We are looking for someone genuinely comfortable with ambiguity, who takes ownership beyond a narrowly defined job description, and who brings a flexible, team-first attitude to a small, fast-moving group.

What You'll Do

Bookkeeping & Data Entry

• Enter and code receipts, bills, and invoices across BuilderTrend, QuickBooks, and DoorLoop for Rushmore, rental properties, and other partner entities.
• Create and issue customer invoices and vendor bills; maintain accurate job/cost-code coding.
• Perform full-cycle bookkeeping: transaction classification, bank and credit card reconciliations, and general ledger maintenance.

Accounts Payable, Receivable & Cash Management

• Manage A/P and A/R end-to-end, including aging schedules and follow-up on outstanding items.
• Process bill payments and log all cash inflows and outflows across entities and bank accounts.
• Monitor cash position across entities and flag issues proactively to ownership.

Job Costing & Financial Reporting

• Support project-level job costing and margin analysis, tracking committed costs, actual costs, outstanding costs, and cost-to-complete projections against budget.
• Track allowances and change orders and ensure they are properly reflected in job costs and client billing.
• Assist in maintaining recurring financial forecasts and internal reporting used for management review, budgeting, and planning.
• Prepare and maintain project-level and company-level financial reporting, including monthly financial statements.

Tax & Annual Filing Support

• Prepare and file simpler recurring returns directly (e.g., quarterly filings, sales/use tax, and annual filings for investment properties).
• Assemble and organize year-end books, schedules, and supporting documentation for the company's outside tax accountants ahead of annual filings.
• Proactively research and flag applicable tax credits, deductions, and planning opportunities (e.g., R&D credits, cost segregation, entity-level elections) for review by the company's tax advisors.

What We're Looking For

• CPA license (active) strongly preferred.
• 3+ years of bookkeeping/accounting experience in construction, real estate, or trades, not an entry-level first accounting job.
• Hands-on proficiency with QuickBooks Online and experience managing multiple entities/properties.
• Working knowledge of WIP (work-in-progress) reporting, percentage-of-completion / job-cost accounting, and project-level margin analysis.
• Experience preparing bank reconciliations, A/P and A/R aging, project-level and company-level financial reporting, and monthly financial statements independently.
• Comfortable preparing or assisting with quarterly and simple annual tax filings (sales tax, investment property returns, etc.).
• Comfortable proactively researching applicable tax credits and identifying planning opportunities; this is not a purely compliance-focused role.
• Strong Excel/spreadsheet skills, high attention to detail, and reliable, deadline-driven follow-through.
• Direct prior experience with BuilderTrend and/or DoorLoop or similar (significant plus).
• Experience building or standing up accounting processes from scratch, ideally in a small or fast-growing company.
• Experience transitioning bookkeeping from an outsourced firm to in-house.

Compensation & Benefits

• Hourly Range: $8-14, commensurate with experience.

Why Rushmore Construction Group?

Rushmore offers someone with strong construction finance and operations skills the opportunity to work closely with a growing custom home builder where the numbers you manage directly influence real projects and real business decisions.

Rushmore Construction Group is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.